Archive for productivity
Feeling Overwhelmed?
Posted on 03.25.09 | 49 Comments
Photo: Akasha Rabut (flickr stream)Have you ever found yourself in a scenario where you had multiple deadlines, a long list of unfinished tasks, past due bills coming in the mail because you had forgotten to pay them, a rented copy of The Office Season 4 DVD that was due 9 days ago, and family, friends, and bosses asking you to do more? What can we do to gain back control of these chaotic and stressful situations?
We live in a world that is becoming increasingly busier. Things are moving at a faster pace and we are forced to move right along with it. More is required out of the average person than ever before. The benefit of our advancing society is that we are able to reap abundantly more than our grandparents would’ve ever imagined was possible. The downside is that we are often overwhelmed by the number of things that we are responsible for and that are required of us.
Sometimes the feeling of being overwhelmed doesn’t come from the actual tasks and responsibilities we have but from the mental clutter that occupies our minds. For example, if you are at work and you start to mentally run through all of the things that need to get done once you leave the office; you need to get on the phone to reschedule a dentist appointment, pick up your kids from daycare, pay the electric bill, and then take your car to the auto shop, then you’ve already added to the pressure of those events by running them over and over in your head.
Another example would be a person who is nervous about giving a 15 minute presentation. The hours and hours spent anticipating and worrying for days beforehand adds to the stress level, which may inevitably cause the feeling of being overwhelmed.
So, how are we supposed to handle these overpowering situations? I believe that we start by asking ourselves some very important questions, then answering those questions honestly.
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15 Tips for Writing Effective Email
Posted on 11.19.08 | 74 Comments
Photo: Lucia HolmHave you ever needed to email someone – a stranger, asking them for a favor? How can one compose email such that they will be read and responded to? How do we effectively email someone who gets a lot of email?
Whether personal or business, the ability to compose efficient and effective email is super useful – both in terms of productivity and responsiveness.
We’re all busy, and we’ve all received long, ambiguous and rambling email. Ironically, most of us have also been guilty of writing such verbose email while requesting for someone else’s time.
Now that I’ve had a little taste, on the receiving end of such email, it quickly became obvious which kind of email works and which do not. I have made some interesting and useful observations on effective email – particularly,
- What not to do when emailing someone (ie. a stranger).
- How to write email that people will actually (want to) read.
The point of this article is to share tips on how to approach people via email in the most efficient way possible, along with some common pitfalls on why some emails do not work.
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How to Organize Mental Clutter
Posted on 11.12.08 | 73 Comments
Photo: Lucia HolmBy Tina Su
Do you ever feel like you have a hundred things to get done and not enough time to do half of them? We are all busy people, but sometimes we get so caught up with ‘catching all the falling plates’ that we sacrifice doing the things we really want to be doing, the things that align with our desires and contribute most to our personal wellbeing.
We sometimes make the mistake in thinking that we are ‘super human’ and will be able to juggle it all with great success. “No need to write it down. I can handle it!” As more tasks get piled on, soon we become bombarded by the thoughts of tasks yet to be completed. And this added pressure will distract us in ways that are counterproductive to our goals.
Not writing these tasks down is just part of the problem; even if we wrote it all down, what if several tasks are equally important or dependant on one another? How do we prioritize conflicting to-do’s? After all, we only have so many hours in a day.
How do we break out of this cycle helplessness caused by an overwhelming number of priorities waiting to get done? How can we better manage and execute the activities that matter to us, such that we feel empowered and in control?
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Power of Focused Attention
Posted on 09.03.08 | 62 Comments
Photo: Simón Pais-ThomasI recently sat down with several highly enthusiastic achievers, all of whom have many ambitions. These casual chats revolved around the theme of, “How do I turn my ambitions into reality?”
I deeply admired their energy and drive, but it became clear as to why they were not seeing their desired results: Trying to do too much at once.
Despite the social illusion that we can have it all, we only have a limited amount of energy and time. Even if we think we can achieve it all during our heightened state of enthusiasm and inspiration, when reality hits, we’ll find that striving to achieve it all at once will result in exhaustion and disconnection with our inner selves.
Instead of striving to achieve it all, how about striving to achieve what’s most important to us? How about striving to be fulfilled and happy? How about striving for personal wellbeing and meaning?
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Dream to Reality: How I Quit My Day Job
Posted on 08.20.08 | 208 Comments
Photo via g2slp“Your work is going to fill a large part of your life, and the only way
to be truly satisfied is to do what you believe is great work.
And the only way to do great work is to love what you do.
If you haven’t found it yet, keep looking, and don’t settle.
As with all matters of the heart, you’ll know when you find it.“
~ Steve JobsEver since I learned about the concept of financial independence five years ago, the seed of a dream had been planted. My dream: Having the freedom to deliberately choose how I spend every day – to have complete freedom of time.
As of last week, my dream became a reality.
I left my job at Amazon to start this new life chapter. I have three goals:
- To complete a triathlon
- To learn French
- To live everyday fully, as if my last
My answer to the question “What do you do?” will now be “I spend fulltime pursuing my passions.”
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The Panacea for Putting Things Off
Posted on 06.02.08 | 88 Comments
Photo by Cindy LoughridgeCan you recall a time when you wanted to do something important, yet you’ve managed to make enough excuses to leave it for a later date? Putting something off once makes it easier to put it off again, and before you know it, several weeks have past and you still haven’t done it?
I just cleaned my entire apartment and it’s almost time for bed, again. Another day has gone by, and I still haven’t written a blog post for this week. Two thoughts conflictingly popped up in my head:
- Yes! I’ve successfully put it off for another day.
- Crap! I feel guilty for putting it off yet another day. I really should get that done soon.
I’ve got a lot going on in my life. But, it’s just became clear to me that I have spent the past five days unconsciously avoiding writing, while spending mental energy coming up with excuses. Each time when I’m about to start writing, I would magically feel hungry, tired, sleepy, thirsty, grumpy, dehydrated, or needing to go ‘potty’. Or I would suddenly have the desire to read, watch TV, browse the Internet, finish random low-priority tasks, clear out my email inbox, go jogging, sleep early and clean the house. As you can see, my box of excuses is infinite.
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How to Delete Email Addiction
Posted on 01.27.08 | 99 Comments
Photo: stock photoI have a secret: I am an email-holic, and I am addicted to email.
Despite persistent drive to improve my productivity and personal efficiency, I am hooked on email, and occasionally social networking sites like facebook. I have read countless articles on the topic, including Tim’s 4HWW. Each time, I would get inspired, follow it for a few days, and eventually fall back on my routine of checking email, every spare moment.
I would be writing an article or in the middle of work, my mind would wander and my hands would automatically fire-up my email inbox. If my inbox was full, I’d spend the next hour answering emails or reading links from emails. But, even if I didn’t get any emails, I would start visiting another site I frequent, or I’d check my web stats. Thirty minutes or an hour would go by. I would realize how much time I’ve just wasted and I’d think to myself, “Ahhh! Crap! Shoot me! Okay, I better get back to what I was doing.”
Does this sound familiar? Can you feel my pain?
If not, then perhaps you’ve already mastered the art and self-discipline of email productivity. In which case, please help a girl out and share your tips. Some of the best tips show up in the comments :)
(read more…)
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The 9 Step Television Diet
Posted on 01.07.08 | 85 Comments
Photo: Confused VisionOver the holiday break, I traveled back to Canada to visit my parents. Since I don’t watch TV at home, I decided I would indulge my senses and watch a little. “Hey, it’s the break. Relax, let it loose and watch all those shows I miss out on.” At the end of two weeks, I was an addict. I sat and watched so many random shows that I’m embarrassed just thinking about it.
Coming from a life where the TV never gets used, I found that the change in me was swift and noticeable. My holiday daily routine went something like this: sleep in, lazily walk into the kitchen looking for food, turn on the TV to see what’s on while I eat, watch TV for several hours, spend some time with my family, eventually return to the TV and watch for several more hours.
At the end, I felt so drained and tired. Even with knowing how it made me feel, I continued to repeat this each day until the day I left. Like I was under a magical spell. What’s worst, after coming home, I downloaded all the missed episodes of Tila Tequila’s ‘Shot at Love’ and watched them. Even knowing that it was trash for my mind, I did it anyway.
Yikes! Now, I needed to do something about it.
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How to Reduce Information Overload
Posted on 11.16.07 | 42 Comments
We live in a world full of information being thrown at us, every moment of the day, constantly demanding our attention. In our everyday lives, we are being constantly hit with streams of incoming information. I recall days where I just felt so ‘full’ from information that my mind feels numb, and I’m sure you can relate.
Information overload occurs when we try to receive more information than can be processed. The noise this effort creates in our minds and our lives can be overwhelming. Here are the reasons that I decided to consciously reduce my information appetite:
- Productivity Loss – In the face of too much information, we can easily get lost in the details. We waste time focusing on unimportant information and lose sight of our goal and purpose. The extra data distracts away from our major tasks for the day. How often have you turned on your computer to check email, and ended up surfing the net for hours?
- Mind Clutter – The noise created by media, and other sources of information, clutters our mind and takes away from our inner peace.
- Lack of Time – Rich or poor, young or old, we all have the same limited amount of time in a day. And instead of spending a good chunk of my day filtering through incoming information, I’d rather spend the energy on bringing more enjoyment and fulfillment into my life. I want less time catching information and more time to live life.
- Lack of Personal Reflection – I found that if I am constantly consuming information, then I forget to connect with myself. I have found that valuable personal reflection comes when we create a ‘space’ for it in our lives. An example is the person who constantly has the radio on. If there is always noise, then we won’t have the mental capacity to reflect within.
- Stress & Anxiety – Information inflow creates the illusion that we have more tasks to fill our lives, than we have time for. Often, we might suddenly feel nervous without understanding why. Every piece of information carries with it energy, which demands our time. Even if we consciously ignore it, part of us saw that data and recorded it within our subconscious. So, we feel that we have lots and lots to do. This can create stress.
Too much of a good thing is never good, and this is especially true of information. We can’t live without a certain amount of information, and much of it is unavoidable anyway.
The following are ways to reduce your consumption to diminish the chaos and bring peace of mind:
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Cleaning Out Your Life: One Closet at a Time
Posted on 10.29.07 | 32 Comments
Photo by jamelahA clean and organized closet provides many benefits: better space utilization, your items are organized and accessible, not to mention the biggest gains: an organized closet space adds to the harmony of your home, as well as your mental wellbeing. Our outer world is a reflection of our inner world, and because everything carries with it energy, the mess in our environment can affect how we feel subconsciously. We might suddenly feel very irritable without knowing why. Your closet and the surface spaces of your home are good places to start this cleaning process. This will result in a deeply therapeutic and fulfilling experience.
I did a deep closet cleaning a year ago, and let me tell you, such heavy ‘mental bags’ were lifted off my shoulders. I gave away 11 bags worth of clothing and shoes (see picture) and I felt like a new person: empowered, organized, light and a new beginning.
Here are some strategies for cleaning out your closet space…
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