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Software I Love

Editor’s Note

This is a compensated review for BlogHer and Intel.

I’m a tech geek. Not enormously so, just enough that I take full advantage of technology, and end up getting most things done on my computer– anything from organizing my to-dos, doing finances (both personal and business), finding recipes, buying diapers, running my businesses, to even buying groceries.

Running several businesses on one (not so) little laptop has been the story of my life for the past few years. These days, with the addition of a very active and curious 10 months old baby, being productive and efficient while I have time on the computer has become increasingly important (try ignoring a crawling baby with four teeth for 5 minutes, and he’ll make sure to get your attention – with his teeth on your knee.).

A week ago, I received a new computer from the generous gals at BlogHer, powered by the Intel® Core i5 processor, with a gazillion bytes of hard drive space.

Apparently, the new processor is faster and designed to help you run many programs at the same time.

I hope it doesn’t suck, and if it does, I will write about it.” was my last thought when I agreed to review it.

I have to say, I was pretty surprised at the speed of the new processor. It sped through all my tasks faster than my current laptop.

I could run Photoshop, have several dozen Firefox tabs open, listen to music in iTunes, and be writing the next blog article, while several batches of images are being processed in the background in Lightroom. That made me happy.


TaDa! Me with the laptop containing Intel’s new fast processor, Intel Core i5.

In case you’re curious, in today’s article, I will detail the software I use on all my computers. This is a slight divergence from our usual topics on personal happiness, but I do get asked about this regularly, so I’ll just lay it out here in the spirit of helping you be more productive when you’re on the computer.

Like I mentioned last week, I’m not a total GTD geek, but I am a keener, (Canadian slang. Click on link to learn a new word.) who strives on being efficient and productive with her time.

So, of the tools I use, I use them for a reason. They work, and help me be productive with my limited time on the computer each day.

I must warn you that my setup may not work for everyone, so be gentle on me if you disagree. All I’m saying is, “this is what I do.” Okay, here we go.

Software I Use:

I use Gmail for email. Firefox and Google Chrome for web browsing. I don’t use IM or a RSS reader, if I want to subscribe to RSS, I do so via email, since emails are easily filtered into labels while skipping the inbox. This way, I check specific labels when I want to.

MS Word and Excel for writing and spreadsheets, I use Google Docs for file storage, and to create simple spreadsheets and documents (I recently discovered WriteRoom, and am trying it out).

I use Google Voice to send text messages (for free), and use its phone number each time I fill out a form somewhere asking for my phone number, so I never get spam calls on my actual cell phone. I use Skype for video calls to family and friends.

For my wedding photography business, I use Adobe Lightroom 3, Photoshop CS3, and iMovie.

For managing my finances, I use Excel spreadsheets and Mint (I love mint, and recommend it. It’s free.). To manage my weekly activities, I use Google Calendar, which is super user-friendly, free, and has many useful features.

In addition to scheduling, I use Google Calendar to remind me every year of people’s birthdays, for example. It sends me an email a week in advance, then 3 days before and then on the day of. I also use the scheduled reminders to remind me to order new contact lenses for my husband and I, or to give our dogs monthly flea shots. Reminders can be emailed or text messaged to your cell phone. Super convenient. I love Google, as you can tell.

For running a local instance of my websites, I use MAMP (Windows equivalent is WAMP). WordPress is my software of choice for blogging. Running a local web server means that I don’t have to FTP each time I make a small tweak just to see how it looks. For FTP, I use FileZilla.

For communication with employees (I have them through out the year for Internet Marketing projects), I love Jing, which allows you to easily record your voice and capture what you do on your screen. It’s free.

For storing passwords, I use KeePassX (ever since this site has been hacked, I locked everything down securely and changed all the passwords to such complicated long strings that I can barely type them). I store the backup files in Dropbox, a secure online storage solution (both free!!).

For watching videos and DVDs, I use VLC. I love VLC, because it plays DVD files stored on your hard drive as if it’s spinning in the DVD drive. This way, you can drag your DVD movies directly to your hard drive, and each time you watch them, it doesn’t damage the original disk.

On a PC, I’ll also setup one-click dvd rip, because it’s awesome and quick to backup DVDs in one click (even copyrighted ones – *which I own*).

On a non-PC (like the brand with the logo that resembles a fruit) I’ll also setup VirtualBox, and then install Windows for Windows specific software that I need – mostly for Internet Marketing.

I spend a lot of time in Gmail. Not just for emailing, but use it to create to-do lists. I save to-do lists as a draft, so I can quickly access them with a click to the draft link. I rarely delete, but use labels for filing, and the archive feature. I also use Gmail drafts to store random thoughts that I have to write down, and notes for things. Before Gmail, I just used a txt file on my desktop.

Firefox has many extensions you can install. The up is that there are many useful and shiny programs. The down is that the more things you install in firefox, the more memory leaks happen, the more RAM gets eaten up, the slower your computer will perform (after a certain point). So install what you need, and uninstall or disable the rest.

Here is a list of all firefox plugins (add-ons) I have installed on all computers. I’ve broken them into two groups. One for normal people:

  • Delicious Bookmarks – the best Universal bookmark solution in the world. Accessible from anywhere. People who I’ve converted all agree that it’s amazing.
  • Alexa SparkyAlexa ranks all the websites in the world based on traffic and gives you a score. It’s interesting to see where a site is ranked, to determine its popularity. For example, YouTube is #3, that means the 3rd most visited site out of all the hundreds of millions of sites out there, on average, in the last 3 months. Anything under 100,000 means it’s a professional site with some real traffic (ie. several thousands of people visiting daily). This is kind of a geeky tool, but for you analytical and curious minds, give it a try.

… and one for geeks like me and web designers:

  • Firebug – best css debugging tool. If I could marry one firefox add-on, this would be it – we’ve spent many hours together.
  • MeasureIt – ruler to measure anything you find online – super convenient.
  • Rank Checker – find out Google search results for your website on a particular search term.
  • SEO for Firefox – lots of useful site data in google search results.
  • Web Developer – essential for all web programmers.
  • ColorZilla – eyedropper, color picker, page zoomer too. Useful for web designers to quickly pick up colors on their screen.
  • Organize Status Bar – to make it so the status bar icons can be moved around to my liking.

Win $250 Gift Card

Like last week, you can comment in this post for a chance to win a $250 Best Buy gift card, sponsored by the generous BlogHer and Intel.

Each person gets two entries/comments per post. You can comment here and at last week’s article. Comments will be combined and randomly selected after Dec 22, 2010.

To enter in the $250 gift card giveaway, simply Leave a comment with a short answer to any one of the following:

  • what do you spend time doing mostly on the computer?
  • what will a faster processor do for you?
  • what software do you love?

Alternatively to voting, you can enter into the sweepstake by doing any of the following (official rules for alternate form of entry):

  1. Tweet about this and comment with the tweet url.
  2. Blog about this and comment below with url to that post.

To read more details, or simply to learn about the productivity system I use, check out my article from last week: The Simplest Productivity System.

Remember, to increase your chances, you can submit additional entries to last week’s post. Good Luck!

Rules:
No duplicate comments.
You may receive (2) total entries by selecting from the following entry methods:
a) Leave a comment in response to the sweepstakes prompt on this post
b) Tweet about this promotion and leave the URL to that tweet in a comment on this post
c) Blog about this promotion and leave the URL to that post in a comment on this post
d) Read the official rules for alternate form of entry.

Sweepstakes ends 5 PM PST on December 22, 2010.
This giveaway is open to US Residents age 18 or older.
Winners will be selected via random draw, and will be notified by e-mail.
You have 72 hours to get back to me, otherwise a new winner will be selected.
The Official Rules are available here.

P.S Check out the round-up page to enter into the sweepstakes to win 1 in 4 laptops.

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About the author

Tina Su is a mom, a wife, a lover of Apple products and a CHO (Chief Happiness Officer) for our motivational community: Think Simple Now. She is obsessed with encouraging and empowering people to lead conscious and happy lives. Subscribe to new inspiring stories each week. You can also subscribe to Tina on Facebook.

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450 thoughts on Software I Love

  1. Comment: I’m using my computer very often to compile things (e.g. Linux kernel, Debian packages [http://hadret.rootnode.net] for two different architectures [x86_32 and x86_64] and also for riping DVDs (as I own camcorder which uses mini-DVD) — both this things make heavy use of CPU, so the stronger CPU is, the faster these things are done.

  2. Athina

    I like to browse online. :-)

  3. LisaT

    My favorite program is a tie between Illustrator and Photoshop.

  4. Athina

    Big fan of google calender too…

  5. Kev

    I spend most of my time on the computer wasting time ;-)

  6. Tom Mericle

    I have been spending most of my time trying to finish up grad school. I recently found out about mind mapping so I am using Mind Pro for crating easily rememberable notes.

  7. Joanne

    I spent most of my time on the computer reading newsletters

  8. Looks like great new laptop :p And looks like you enjoy with it.. :D
    Glad if can see it make more contribution to your work.

  9. Cynthia

    I spend alot of time reading blogs related to healthy eating and art.

  10. Tell us what software do you love?

    I love Microsoft OneNote. As an assistant by day (and an occassional wedding/event planner), everything is kept in one spot for easy access. The only thing I don’t like is that there are not a lot of great templates that work with what I do – I spend more time than I like creating forms, etc. However, it works good and is on all of my computers (including my Netbook, which is seriously overworked as it is my only computer right now . . . ). Saving for a new, faster computer right now . . .

  11. Kristin

    The software I love is also MINT! It really helps me keep my finances in check and helps with budgeting!

    Kristin

  12. Qais Arsala

    Huge fan of Google calender and doodle.ch.

  13. Favorite Software: have to agree with you on WordPress for blogging

  14. jenny

    i use my computer…..for everything!! i use it for work which helps pay my simple lifestyle and I also use it to write to which helps me chase my dreams and ambitions,….and pretty much everything in between. I rarely go somewhere without it.

  15. Long time lurker, first time commenter …and always enjoy your blog, Tina! Thanks!

    I’ll second Google Voice. One free phone number that can ring everything (or nothing) … great tool!

  16. Mart

    Checking email

  17. Clau

    My favorite is Lightroom as well…i use Picasa at times for some collages but i prefer Adobe Lightroom.

    For emails i am stuck with Hotmail…i have family on Windows Live and its easier to communicate with them through there.

    ;)

  18. Alexa F.

    I spend most of my time on the computer reading GoogleReader getting inspiration or updates on my favorite house blogs, uploading photos, researching or reading a bit from Reddit.

  19. I teach fourth grade and college level child development,so I use my computer to stay up to date on all the latest and greatest in teaching tips.

  20. Jackie Paulson

    I use facebook on the computer

  21. Jessie C.

    I do pretty much everything on computer, Skype, email, TV, reading, banking, shopping..anything you can think of.

  22. Kara

    Software I love: Gmail for e-mail, Google Docs for great templates and easy access to needed documents. I use a Google Docs spreadsheet to balance my checking account. I also love Mint.com

    Firefox for web surfing. Google reader for all my blogs, news and celebrity gossip.

  23. Johnny

    A faster processor will allow me to video chat with my family. With a baby coming, that’s going to be spectacular.

  24. Tweeted! My Twitter username is @gemmaweirs so you should see a mention in your Twitter feed.

    I use many of the same apps as you do, but the latest one that I’ve started using is Diigo (online bookmarking/highlighting/sticky notes/sharing). I use Chrome all the time except for when I’m building websites (I use FF for that), and Diigo has a great addon for Chrome. I’m sure they’ll have addons for FF. http://www.diigo.com – check it out!

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